Website New Jersey Community Capital
Job Overview Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liasion to the board of directors and oversees special projects.The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.Responsibilities•Completes a broad variety of administrative tasks for the President & CEO including: managing an extremelyactive calendar; completing expense reports; composing and preparing correspondence that is sometimesconfidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.•Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and”gateway” role, creating win-win situations for direct access to the CEO’s time.•Communicates directly, and on behalf of the President and CEO, with Board members, investors, staff, andothers.•Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, includingthose of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.•Provides a bridge for smooth communication between the President’s office and internal departments;demonstrating leadership to maintain credibility, trust and support with senior staff.•Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments andresponsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place inthe organization and keeping the President updated.•Serves as the President’s administrative liaison to the board of directors.•Schedule and coordinate board meetings and work with team to prepare board packages.•Performs other duties as assigned.
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