Conservation & Environment

Director of Finance And Administration

Responsibilities

Financial Management

Manage the day-to-day finance and accounting function for the organization (general ledger, accounts payable and receivable, cash disbursements and receipts, purchasing, payroll, bank reconciliations and cost allocations)
Monitor cash flow and investment account balances and manage banking relationships; provide forecasting
Prepare monthly financial reports for department managers, senior staff, Finance Committee and Board with related analysis and forecasting
Prepare financial reports for grants and other ad-hoc reporting as needed
Interface with external auditors and manage and lead the annual audit process and tax filings (IRS Forms 990, 990-T and NYS CHAR500)
Manage the annual budgeting and planning process; monitor progress and changes
Update and implement all necessary internal control policies and accounting practices
Ensure compliance with applicable financial and accounting standards, government regulations, and with public and private funding sources
Support financial systems used in earned revenue operations related to admissions, QBG Store, facilities rentals, and public programming
Contracts management and financial management; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operations.
Human Resources, IT and Administration

Provide leadership in development of policies, procedures, business and strategic planning and reporting
Oversee payroll, compensation, benefits, and employee recruitment and onboarding process
Further develop human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, recruiting and staff development
Manage the organization’s insurance policies and risk program
Provide leadership and oversight for technology systems including interfacing with outsourced IT support provider and IT infrastructure
Oversee general office management and administrative functions to ensure efficient and consistent operations as the organization scales
Desired Qualifications

Bachelor’s degree in accounting or finance with sufficient nonprofit experience; MBA and/or CPA preferred.
Minimum seven years of progressively increasing experience and success in accounting or finance with nonprofit experience strongly preferred
Experience in Human Resources oversight
Experience in Grants Management and reporting preferred
Advanced skills in relevant accounting, financial and office applications. Software currently in use includes FundEZ, QuickBooks Online, Zoho, Microsoft Office, BeyondPay
Technology savvy with experience selecting and overseeing software installations and managing relationships with vendors
Excellent interpersonal, consensus-building, organizational, communication and presentation skills
Ability to work with various people with diverse skills while keeping both the detail and the larger context in view
Experience managing a small team
For consideration, please submit your resume, cover letter, and any relevant documents via our recruitment portal at https://qbgarden.org/recruit/fad/qbg.

If you encounter difficulties with uploading documents to the portal, please send via email to [email protected]

Health & Safety: proof of full Covid-19 vaccination required for employment.

Queens Botanical Garden is an Equal Opportunity Employer (EOE). The Garden does not discriminate in its employment practices due to an applicant’s race, ethnicity, religion, color, national origin, age, disability (physical or mental), sex, sexual orientation, gender identity, parental status, marital status, political affiliation, gender expression, mental illness, socioeconomic status or background, neuro(a)typicality, physical appearance, predisposing genetic characteristic, immigration status, or any other legally protected status. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. If you need a reasonable accommodation for any part of the application process, please contact Human Resources via email at [email protected]