Education & Youth Development

Grants & Contracts Manager

Position Type: Full-time, salaried
Reports To: CEO and Deputy Director
Hours: 9:30 am – 5:30 pm, Monday – Friday
Location: Flexible; TFFJ is currently operating remotely with the exception of school-serving staff
Salary Range: $68,000 – $80,000; commensurate with experience

Organizational Overview
Teens for Food Justice (TFFJ) is a 501c3 nonprofit fighting food insecurity and diet-related disease through school-based, youth-led hydroponic farming, providing local, sustainably-grown produce to food desert communities and building health equity for all New Yorkers and beyond. TFFJ works within Title I middle and high schools in food deserts, training students to maintain indoor hydroponic farms growing thousands of pounds of produce annually that is served at school lunch and distributed to surrounding communities. Further, students learn nutrition and health skills to share with peers/neighbors, empowering them to lead themselves and others towards healthier futures.

Position Overview
TFFJ seeks a mission-driven, enthusiastic, and very detail-oriented individual to serve as our Grants & Contracts Manager. This person would collaborate closely with our Finance, Executive, and Marketing teams to manage TFFJ’s portfolio of funding from city, state, and federal government sources, foundations; and corporations, with a focus on government funding. This role will ensure that the funding for TFFJ’s curricular day, afterschool, and food distribution programming is effectively managed, monitored, and reported on to relevant third parties. This position will also work closely with TFFJ’s Program and Farm teams to collect and manage performance data related to grants and contracts and will assist our Program, Communications, and Executive teams in monitoring progress and compliance.

Responsibilities and Essential Functions

Grants & Contracts Administration

-Works with TFFJ’s Finance, Communications, and Executive teams to launch and subsequently manage TFFJ’s fundraising CRM system
-Supports submission and implementation of grants and contracts for TFFJ’s funders at city, state, and federal levels
-Works with the Finance team to:
–Establish grant budgets and allocate grant spending by program, personnel, and supply purchases
–Track grant fund spending on an ongoing basis to ensure budget allocations are met
–Support invoicing and collection of grants and government contract payments
–Report all grant fee schedules changes and update them monthly
–Notify the executive team of changes and variances per TFFJ grant management policies
–Manages all grant contracts and fee schedules using contract management and billing software

Grants & Contracts Reporting
-Submits accurate reports on deadline for all TFFJ grants and contracts
-Facilitates communication about funding requirements with TFFJ’s Farm, Marketing, and Program team managers
-Collects program and grant performance data from Program Team to ensure that programs meet promised outcomes; quickly updates the Executive team if goal adjustments need to be made with a funder
-Works with the Farm and Program teams to gather grant and contract reporting information
-Maintains the calendar of all TFFJ grant and contract reporting deadlines

Grants & Contracts Management
-Supports the submission and maintenance of all documentation related to grants and contracts, including backup documentation, work orders, and maintenance of updated records in all electronic portals
-Supports the timely dissemination of foundation and donor acknowledgment letters and other forms of acknowledgment as needed
-Establishes internal systems to organize and track progress toward grant and contract goals for reporting purposes
-Supports activity related to government funding, grant research, marketing, financial analysis, as well as communication with current and potential partners and funders.
-Ensures that all TFFJ licenses and permits are updated across funder portals
-Maintains compliance with all company policies and procedures as well as those of local, state, and federal jurisdictions and authorities with which TFFJ does business and has contracts

Required Qualifications and Competencies
-Bachelor’s degree and/or 5 years of experience in a related field
-Working-to-expert knowledge of New York City, New York State, and Federal government contracting processes, portals and forms
-Proficiency using fundraising CRM platforms (i.e., Salesforce, Blackbaud, Raiser’s Edge)
-Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external audiences
-Extensive experience with contract compliance
-Demonstrated ability to prioritize work and keep multiple projects moving in a timely manner while adhering to deadlines
-Keen attention to detail
-Excellent research and organizational skills
-Strong ability to collaborate and communicate across teams
-Demonstrated ability to measure and reach funding goals
-Excellent problem solving and critical thinking skills
-Proficiency using, managing, and organizing Google Drive shared folder architecture
-Proficiency using Google Office Suite and MS Office (Word and Excel)

TFFJ embraces inclusivity and wants our employees to be as diverse and multifaceted as the communities in which we operate. The collective sum of the individual differences, life experiences, and talent that our employees invest in their work represents a significant part of not only our culture but also our reputation and the organization’s achievements.

TFFJ’s commitment to equal employment opportunity and diversity applies to all aspects of employment: recruitment and selection; compensation and benefits; professional development and training; promotions; transfers; and terminations. TFFJ does not discriminate against any person on the basis of race, color, creed, ancestry, national origin, ethnicity, age, religion, sex/gender (including pregnancy and pregnancy-related conditions), sexual orientation, gender identity or expression, nationality, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, familial status, domestic violence victim status, unemployed status or any other characteristic protected by local, state or federal law.

To apply, please email a resume and a cover letter to [email protected] Include the words “Grants & Contracts Manager Application” in the subject.

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