Social Action & Advocacy

Founded in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel, and to advance human rights and democratic values in the United States and around the world. Among Jewish advocacy organizations, AJC is the leader in the global arena. We are known for our unparalleled access to diplomats, government officials, and faith leaders in more than 100 countries. In addition to our New York headquarters and Office of Policy and Diplomatic Affairs in Washington, D.C., AJC has offices across the U.S. and around the globe and maintains partnerships with Jewish communities worldwide.

This position is a full-time position in AJC’s Development Department equally supporting Planned Giving and Donor Relations and reporting to the directors of those departments.

The Coordinator is responsible for the logistical details of AJC’s Planned Giving and Bequests programs. Planned gifts are an important source of revenue for AJC and help to provide the financial security to support the long-term mission of AJC.

The Coordinator is also responsible for Donor Recognition Society operations, events and missions planning, donor stewardship operations, and administrative duties as assigned.

The Coordinator will perform her/his work while adhering to AJC’s core values: Respect, Teamwork, Integrity, Excellence, and Accountability

Responsibilities include:

·         Providing excellent administrative support to the Directors of Planned Giving and Donor Relations.

·         Handling phone calls, processing documents and gifts, organizing and maintaining electronic and hard paper files, entering notes in AJC’s donor database, handling correspondence, formatting gift proposals and agreements for donors and their estate planners. [Training for proficiency with Raiser’s Edge donor database will be provided.]

Maintaining and updating a calendar of marketing initiatives for planned giving promotional materials; coordinating all aspects of production with the Director and Global Communications department; and preparing for timely distribution to donors.
·         Tracking planned giving prospects and donors with the Director. Coordinate with AJC Regional Offices about the status of their prospects and update the listing of members of AJC’s planned giving donor recognition society.

·         Supporting the Director in maintaining schedule of estates in probate/trusts, tracking and processing receipt of bequest income, and related acknowledgments.

·         Coordinating and attending National Planned Giving Committee meetings, related Investment Subcommittee meetings, special planned giving donor zoom briefings and taking minutes for these meetings.

·         Acknowledging gifts from IRAs and working with the Finance Department to ensure these gifts are properly reflected in Raiser’s Edge.

·         Attending and staffing select Development events as requested. May require some evening attendance.

·         Manage the logistics of donor cultivation and stewardship events such as diplomatic briefings, parlor meetings, and donor stewardship events.

·         Work closely with the Donor Relations team in stewarding major donors through the Donor Recognition Societies (DRS) program.

·         Assist with major AJC events such as the Global Forum and Diplomatic Marathon, managing the coding of Donor Recognition Society (DRS) membership in Raiser’s Edge and coordinating activities in cooperation and coordination with the team of staff to ensure VIP treatment for our highest-level donors.

·         Assisting Development staff with administrative functions as needed.

·         Attending Resource Development Department staff meetings.

The ideal candidate will be/ or have:

·         Bachelor’s degree and/or paralegal certificate.

·         A minimum of three years of experience as an Administrative Assistant or Legal Secretary.

·         Excellent organizational, administrative and time management skills.

·         Excellent written and verbal command of the English language and good interpersonal communication skills. Candidate will interact with donors, attorneys and lay leaders.

·         Proficient in Word, Outlook, Excel and PowerPoint.

·         Excellent proof-reading skills; detailed-oriented with ability to multi-task.

·         Ability to meet deadlines and to manage multiple projects simultaneously.

·         Customer service oriented.

·         Optimistic and positive attitude.

·         Ability to maintain strict confidentiality.

·         Ability to work effectively in a fast paced and challenging work environment.

·         A team player who takes pride in his/her/their work.

·         Prior experience working for a not-for-profit organization or a related field, a plus.

·         Interest in learning about and acquiring skills for planned giving and development work.

·         Ability to handle independent projects.

·         Experience with Raiser’s Edge is a plus.

·         Interest in the mission of AJC is a plus.

AJC is an Equal Opportunity Employer.

Please submit your application to:  https://ajchr.wufoo.com/forms/r1qxuomk0koiso0/