Position Title: Chief Finance & Operations Officer
Reports To: Executive Director
FLSA Status: Exempt
Job Status: Full-Time
Location: Hybrid (in office, program sites, home)
Salary Range: $140,000-170,000 (Benefits included)
At LEAP we believe in the transformational power of the arts. Wed as a grassroots movement with just four schools. Today, our teaching artists serve 25,000 youth across the city in over 140 New York City public schools. Every day, our educational arts programs inspire diverse school communities to be more engaged in learning and build critical skills. Our quality educational arts programs promote access and equity for New York City students underserved in the arts.
Culture Statement: LEAP is a group of diverse and passionate individuals working together to prioritize youth and pursue our mission.
We collaborate to accomplish goals and are accountable to ourselves and others.
We strive for excellence, reflect on results, and celebrate success.
We foster relationships through intentional communication and attentive listening.
We welcome feedback with a growth mindset and offer feedback with empathy.
We build trust through transparency, honesty, and humility.
We respect and attempt to meet each other’s needs at work.
We are inclusive and value the differences among us.
We listen to and acknowledge the voices of those we serve.
The Chief Finance and Operations Officer (CFOO) is a member of the Senior Management Team, and has broad functional responsibilities spanning Finance, Operations, Facilities Management, and Information Technology (IT). The CFOO will report to the Executive Director, will be a key strategic partner to members of the Senior Management Team, and will work closely with the Board Finance and Audit Committee in support of LEAP’s mission and strategy. This is an excellent opportunity for a strategic financial and operational leader with demonstrated success leading large, complex financial operations in an educational and/or non-profit setting with particular attention to detailed financial planning and the strategic allocation of resources to achieve a mission. The candidate should be willing and available to work both in person in the office, at a program location, and remotely throughout the week.
Key Responsibilities of the Chief Finance and Operations Officer include:
Collaborate to develop and lead an inclusive, transparent, and timely annual budgeting and forecasting process that engages all managers and results in a balanced budget annually
Develop multi-year financial models and projections, aligned with LEAP’s strategic direction.
Monitor and implement monthly, quarterly, and year-end closing procedures to ensure compliance with all finance standards, legal requirements, and best practices in the sector.
Provide monthly reports and analysis to the Board of Directors and Senior Management Team on the financial state of the organizations and its programs and departments.
Maintain records and oversee the annual independent audit as well as other outside audits conducted by funding agencies or other governmental entities
Lead key financial processes for the organization including fiscal contract management and invoicing and collections from multiple public agencies including NYC DYCD and Department of Education
Create and implement plans for the improvement of finance infrastructure including financial management software and other tools that enable reporting and analysis.
Manage and lead the team including the Senior Manager of Finance and other team members to define and develop flexible and durable systems that support the need to budget, forecast, and monitor costs at a granular level.
Project and monitor cash management flow throughout the year to ensure resources are available to support over $1MM per month burn rate.
Organizational and Team Leadership
Support efforts in establishing and cultivating a culture rooted in anti-racism, diversity, equity, and inclusion.
Lead and manage a finance and operations team, providing guidance, mentorship, and professional development opportunities.
Model effective communication and collaboration in approaching all aspects of the role.
Coach and develop staff to promote a growth mindset and the development of a service culture that centers our youth.
Promote a culture of mutual respect, trust, and personal growth by designing systems to gather feedback from staff on a range of subjects through surveys and other tools.
Actively work to build trust by being a good listener, following through on commitments, exercising good judgment, and being available and welcoming to employees.
Collaborate with the executive team and the board of directors, providing financial expertise and strategic guidance on organizational matters.
Foster a positive and collaborative work environment, promoting teamwork, accountability, and a culture of continuous improvement.
Develop and deliver presentations and training related to finance and other topics in the portfolio of responsibility
Operations and Administration:
Partner with the Senior Management Team to understand, define and implement procedures and systems to meet the operational needs of all programs and departments and enhance efficiency, effectiveness, and compliance.
Partner with the Executive Director and the Senior Management Team to build operational capacity and infrastructure to support growth and sustainability
Collaborate with the Board and Senior Management Team to develop and enhance an organizational performance management system to monitor organizational efficiency and effectiveness.
Oversee the organization’s administrative functions and personnel including facilities, purchasing, and administrative support in support of all departments and aligned with our mission and goals
Lead the IT functions by developing strategy, managing systems, and partnering with vendors to provide supportive technology and software for all staff and functions
Manage the required portfolio of insurances and lead risk management efforts that ensure a safe, sustainable, and compliant organization.
Grants and Fundraising Support:
Collaborate with the Development team to support grant applications, budget development, donor relations, and fundraising efforts.
Provide financial analysis and reporting to donors, demonstrating the utilization and impact of their contributions.
Work closely with program managers to ensure proper financial tracking and reporting for grant-funded projects.
Minimum ten (10) years of professional work experience and demonstrated success in leading large and complex finance and operations teams in an educational and/or non-profit setting.
A bachelor’s degree is required, and a master’s degree is preferred.
Ability to develop sophisticated financial models and analysis to support the development and management of a detailed and complex budget.
An ability to develop and utilize data and reporting dashboards to inform results and enable decision making.
Specific experience in managing significant government funding and the contracting, administration, tracking, and invoicing of public funding including NYC DYCD and Department of Education grants and contracts
Exceptional communication and collaborations skills and proven ability to design and implement solutions to complex problems involving multiple stakeholder groups.
Excellent organization skills and an ability to coordinate multiple tasks and activities.
Ability to inspire, build trust, and establish rapport quickly.
An ability to be self-reflective and to seek and provide feedback.
A passion for youth development, access to the arts, and equity in education
Ability to plan special projects, work independently and exercise independent judgment.
Strong interpersonal skills, a team player and problem-solver.
Manage sensitive work with confidentiality, professionalism, and diplomacy.
Attention to detail and commitment to accuracy while responding to changing needs and priorities.
Experience with Google Workspace and various finance and accounting software is required.
LEAP provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to age, citizenship, color, disability status, gender identity or expression, marital status, national origin, pregnancy, protected veteran status, race, religion, sexual orientation, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.