Start Date: Immediately
Hours: Full Time
Positions Available: 1
Location: Hybrid; must be able to work in-person two days a week in NYC
Organizational Background: Founded in 1986, the Coalition for Asian American Children and Families (CACF) is the nation’s only pan-Asian children and families’ advocacy organization that brings together community-based organizations as well as youth and parents to fight for equity for Asian American and Pacific Islander (AAPI) children and families. In addition to its work to improve the health and well-being of AAPI children in New York City, CACF works to transform the AAPI community by fostering collaboration, promoting community leadership, and building a collective voice.
CACF is seeking a full-time Contracts Coordinator to implement CACF’s government contracting processes and to support community-based organizations with funds for capacity building and the provision of culturally competent, language-accessible programs to the community. The Contracts Coordinator will provide technical assistance to both CACF staff and external partners, and serve as a subject matter expert in both City and State contracting procedures. This position will report to CACF’s Director of Contracts.
The Contracts Coordinator ensures that CACF meets all relevant contract requirements, supports subcontracting activities, and maintains compliance across all contracts. Candidates must be prepared to work closely with CACF member agencies and partners, City and/or State government agencies, community leaders, and elected or appointed officials.
The Contracts Coordinator will join a collaborative environment and work with other CACF staff to execute and implement multiple City and State government funded programs. Responsibilities may include, but are not limited to:
Supporting CACF awardee and subcontractor organizations through the subcontracting process from pre-award through closeout; this can include (but is not limited to):
- Engaging in vetting procedures to ensure that awarded organizations are compliant with contractual requirements for contractors/subcontractors
- Supporting organizations in budget development and through the reimbursement process
- Review subcontractors’ expense claim reports and supporting documents during the reporting periods to meet compliance with applicable agency rules for reimbursement approval
- Ensuring alignment between organizations’ proposed projects/programs and CACF’s prime contracts, with a specific focus on budget alignment with work scope and contractual requirements
- Development of and participation in awardee/subcontractor convenings
- Work jointly with the capacity building team (particularly the Grants & Memberships Coordinator) to ensure timely implementation of contracted programs.
- Monitor and maintain updated paperwork, including various administrative documents to maintain compliance, program reports/forms (in collaboration with program staff), and other related documents connected with contracted programs.
- Assist in the preparation of monthly/quarterly administrative reports for all contract related activities.
- Provide technical assistance to subcontracted organizations, including helping sub-awardees understand contracting requirements, budget related concerns, and navigate complex contracting systems and databases.
- Inform relevant staff from CACF and subcontracted organizations about upcoming deadlines and deliverables on a continuous basis to ensure smooth and total completion of work responsibilities.
- Collaborate with the Director of Contracts and Development Manager to produce and submit government proposals (including additional relevant application materials).
Essential Skills and Abilities
- Demonstrated commitment to CACF’s mission, children’s rights, and social justice.
- Experience working with government contracts.
- Excellent organizational skills and expertise with spreadsheets.
- Financial management skills, including developing/monitoring budgets and financial reporting.
- Excellent project management skills with experience in managing and supervising administrative projects.
- Ability to prioritize work, meet deadlines, and produce quality results on time with a keen eye for detail.
- Good understanding of AAPI communities and non-profit organizations.
- Excellent oral and written communication skills; persuasive and collaborative communicator.
- Ability to provide exceptional customer service.
- Ability to work collaboratively within a team and provide proactive support to staff.
- A multi-tasker with a strong ability to work under pressure.
- Proficient in using computers with related knowledge of (or the ability to quickly build capacity in) software programs and the Internet.
- Bachelor’s degree plus related experience in government contract administration/management is preferred.
- Extensive relevant professional experience will be considered.
- Salary and Benefits
Annual starting salary is $60,000. Excellent medical, dental, and vision benefits, including 100% coverage of employee premium costs. Four weeks vacation plus 17 paid holidays. 403(b) plan pre-tax deduction for retirement and pre-tax commuter benefits plan available.
Interested candidates should send a résumé and cover letter to [email protected]. For further information about CACF, please visit our website at www.cacf.org.
CACF is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, genetic information, age, veteran status, military status, mental or physical disability status, or citizenship status.